Violation of CSR Rules: MCA imposes penalty on Comviva Technologies

The Adjudicating Officer, Pranay Chaturvedi, Registrar of Companies, NCT of Delhi & Haryana appointed by the Ministry of Corporate Affairs (MCA) recently imposed a penalty in total of Rs.15,40,341.6/- on Comviva Technologies Ltd. and its directors for the delay in transferring Corporate Social Responsibility (CSR) fund. On April 1, 2014, India became the first one in the world to legally mandate corporate social responsibility. The rules in section 135 of the Companies Act 2013 make it mandatory for companies of a certain turnover and profitability to spend 2% of their average net profit for the past three years on corporate social responsibility activities.

The Company and its officers who have made the default in complying the provision of section 135(5) by not transferring unspent CSR amount to a Fund specified in Schedule VII, within a period of six months of the expiry of the financial year are now liable for penalties under section 135(7) of the Companies Act, 2013.

“Now in exercise of the powers conferred on me vide Notification dated 24th March, 2015 and having considered the reply submitted by the notice(s) in response to the notice issued vide letter no. No. ROC/D / Adj/2022/Section 135/Comviva/5472- 5480 dated 07.09.2022, I do hereby impose the penalty on the company and its officers in default for violation of section 135 (5) of the Companies Act, 2013 r/w Rule 10 of the Companies (Corporate Social Responsibility Policy) Rules, 2014.”, a notification said.

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The company and its directors are hereby directed to pay the penalty amount as per column no. ‘D’ of above Table. In case of directors such amount is required to be paid out of their own funds. The company and its directors are hereby directed to rectify the default immediately from the date of receipt of copy of this Order.

Corporate Social Responsibility

On April 1, 2014, India became the first one in the world to legally mandate corporate social responsibility. The rules in section 135 of the Companies Act 2013 make it mandatory for companies of a certain turnover and profitability to spend 2% of their average net profit for the past three years on corporate social responsibility activities.

Role and responsibilities of the board of directors

The following are the gist of the role and responsibilities of board of directors relating to corporate social responsibility.

(a) Upon considering the recommendation made by the CSR Committee, the board of directors need to approve the CSR policy for the company and ensure only those activities must be undertaken which are within the purview of the CSR policy.

(b) The board of directors need to ensure that the company spends a minimum of 2% of the average net profits made during three immediately financial years as per CSR policy.

(c) The report of the board of directors in the annual report needs to disclosure the composition of the CSR Committee, the contents of CSR policy.

(d) In case the CSR spending does not meet 2% as per CSR policy, the reasons for the unspent amount and details of the transfer of unspent amount relating to an ongoing project to a specified fund (transfer within a period of six months from the expiry of the financial year) also needs to be disclosed in the board report.

Provisions under the Companies Act 2013 on this matter

The relevant provisions of section 135 (Corporate Social Responsibility) of the Companies Act 2013 is reproduced below:

Sub-section (5) of section 135 of the Companies Act 2013 states that the board of every company referred to in sub-section (1), shall ensure that the company spends, in every financial year, at least two percent of the average net profits of the company made during the three immediately preceding financial year, or where the company has not completed the period of three financial years since its incorporation, during such immediately preceding financial years, in pursuance of its corporate social responsibility policy.

Provided that the company shall give preference to the local area and areas around it where it operates, for spending the amount earmarked for corporate social responsibility activities.

Disclosure in case of failure to spend the CSR amount/transfer of unspent amount to specified fund

Provided further that if the company fails to spend such amount, the board shall, in its report made under clause (o) of sub-section (3) of section 134, specify the reasons for not spending the amount and, unless the unspent amount relates to any ongoing project referred to in sub-section (6), transfer such unspent amount to a fund specified in Schedule VII, within a period of six months of the expiry of the financial years.

Penal action in case of default/non-compliance

Sub-section (7) of section 135 of the Companies Act 2013 states that if a company is in default in complying with the provisions of sub-section (5) or sub-section (6), the company shall be liable to a penalty of twice the amount required to be transferred by the company to the Fund specified in Schedule VII or the unspent corporate social responsibility account, as the case may be, or one crore rupees, whichever is less, and every officer of the company who is in default shall be liable to a penalty of one-tenth of the amount required to be transferred by the company to such Fund specified in Schedule VII, or the unspent corporate social responsibility account, as the case may be, or two lakh rupees, whichever is less.

To understand the regulatory action on default / non-compliance, we could go through one the recent decided case on this matter by the Registrar of Companies of New Delhi.

The relevant case law on this matter

Readers canl go through a case relating an adjudication order passed by the Registrar of Companies, New Delhi on 27th September 2022 – order bearing No.ROC/D/ADJ.order/Section135/Comviva/5707-5710 for penalty for violation of section 135 of the Companies Act, 2013 in the matter of M/s Comviva Technologies Limited.