ATS: Your Secret Weapon for Employee Onboarding

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By Nilam Oswal

The HR department carries a lot of functions that foster smoother running of your organization. While you might think that the biggest HR role has to do with evaluating employee performance, there is a lot that goes to it. HR department also helps ensure support for the growth and productivity of your team.

That would require a substantial investment of time and financial resources that would be devoted hiring and dismissal process. But, it is the search for top talent that often gives the HR team migraine-inducing experiences. Research indicates that 66% of CIOs believe that we have talent crisis – and finding the top talent ad assimilating them in your organization is getting tougher every day.

That’s where Applicant Tracking System (ATS) comes in

While recruiting a new employee is a quite a rigorous process, employee onboarding becomes much more critical. While employee onboarding may seem less important compared to recruitment, a recent BCG study found that great hiring practices could help companies experience faster employee retention and revenue growth.

In other words, it forms foundation at which the employee decides on their longevity at the workplace. It also prepares them to fit in the culture of the organization.

How can your ATS help in your employee on boarding?

Investing in the right  Applicant Tracking or recruitment software can tremendously help recruiters to bring the best candidates to the top of the pile. While it’s bad enough to have a bad hire, lacking the necessary induction process could make the employee ineffective. The main idea with the applicant tracking software (ATS) is to reduce and tackle any challenges faced in the onboarding the job applicant into the workplace. So what problems can the best ATS tackle and what exactly are the numerous benefits? As a recruiter, you could be set to experience the following changes in your onboarding process.

  • Enhanced recruitment process

ATS’ make up us some of the best HR software to streamline the recruitment process. Whether it from the cycle from recruiting, interviewing, hiring or onboarding, the recruitment software would pinpoint any talent gaps present, forecast potential job roles, post jobs easier and offer a sorting system for the applications. Still, ATS could go further to reduce your workload after hiring through a structured onboarding program to brief the candidates on their roles, responsibilities, work hours, policies and benefits.

  • Improve employee performance

First impression counts. The onboarding process makes up as an opportunity for the firm to reveal their work environment. Therefore creating an employee-centric onboarding experience shows a great deal of interest in the employee well-being and development into the workplace culture. Ultimately, this would go a long way in maximizing the new candidate’s satisfaction, productivity and overall their lifetime performance at the company.

  • Employee development

By all means, setting up an ATS system is a terrific model of how workplaces can develop their employees. A good system would encompass training modules, courses or certifications for the new employees to get started on their onboarding process. Making the training available and information accessible through the advanced HR software ensures the employee is motivated enough to identify and promote their core skills and competencies. 

  • HR Administration

Arguably HR departments face piles of workload and responsibilities ranging from payrolls, applications, leave requests or employee claims to process. Using the ATS software will help majorly in streamlining the entire HR administrative process inclusive of the on-boarding program. The embedded tools will not only help in the talent management process but also ensure things run in a much faster and efficient way for example with error-free information filing and storing the employee details.

  • Instill workplace culture

At the time of hiring, it is impossible to understand the actual behavior of any potential employee set to take up a position. But upon hiring, the attendance software could help track the talent through the organization and identify key consideration for a need of change by the employee.

With the help of the system, you can train them on the organization’s network of employees, communication procedures, and other social aspects of the new job. In the end, such a tool would have a significant impact on the adoption of the company’s culture, making employees acclimate faster to form a collaborative work culture.

Summing it up

While talent recruitment is critical, you need to make sure that your new employee ‘settles well’ in their new workstation. If you bear the daunting task of recruiting for your company, you would want to consider applicant tracking systems as a necessary onboarding tool. You don’t just need to hire, you need to find, train and the best candidates.

Your choice of Applicant Tracking System lies on the preference of your organization. It system of choice should provide a compromise on the application, hiring or onboarding procedures of your employees.  

Author: Nilam Oswal is a Content Marketing Head at SoftwareSuggest, as well as a gadget enthusiast. When she’s not hard at work, she can be found wandering, reading and just generally having a good time in life. She’s an expert in writing about software such as POS Software, Inventory Software, Project Management Software, Real Estate CRM Software and more.

Disclaimer: The views expressed in this feature are entirely their own and does not necessarily reflect the views of India CSR Network and its Editor.

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